Privacy and Data Protection Policy
Effective Date: August 2024
1. Introduction
Welcome to LeaseConfirm™ (the “Website”). We are committed to protecting the privacy and security of our users’ personal information. This Privacy and Data Protection Policy outlines how we collect, use, disclose, and protect your personal information in compliance with the Personal Information Protection and Electronic Documents Act (PIPEDA) and other applicable privacy laws in Canada.
By using our Website, you agree to the terms outlined in this Policy.
2. Information We Collect
We may collect the following types of personal information:
- Contact & Identification Information: Name, Social Insurance Number (SIN), email address, phone number, mailing address, Date of Birth (DOB).
- Property Details: Information related to properties listed on our Website, such as location, size, rental price, and description.
- User Profile Information: Preferences, interests, and other profile data provided by users.
- Transaction Information: Payment information and transaction history, if applicable.
- Technical Information: IP address, browser type, device information, and usage data collected through cookies and similar technologies.
3. How We Use Your Information
We collect and use personal information for the following purposes:
- To facilitate property listings, verification and approvals between landlords, property managers, and potential tenants.
- To communicate with users about their account, property listings, and other relevant updates.
- To improve our Website and services, including analyzing user behavior and preferences.
- To ensure compliance with applicable laws and regulations.
- To protect the security and integrity of our Website and services.
4. Consent for Data Collection and Use
By providing us with your personal information, you consent to our collection, use, and disclosure of that information as described in this Policy. You may withdraw your consent at any time, subject to legal or contractual restrictions and reasonable notice.
5. Data Security
We take the security of your personal information seriously. We implement appropriate technical and organizational measures to protect against unauthorized access, disclosure, alteration, or destruction of personal information. These measures include encryption, secure servers, and regular security audits.
6. Data Minimization and Retention
We collect only the personal information necessary for the purposes outlined in this Policy. We retain personal information only as long as needed to fulfill these purposes or as required by law. When personal information is no longer required, we will securely delete or anonymize it.
7. User Rights
Under PIPEDA, you have the right to:
- Access your personal information held by us.
- Request corrections to your personal information.
- Withdraw your consent for certain uses of your personal information.
To exercise any of these rights, please contact us at [Your Contact Information].
8. Disclosure of Information
We may share your personal information with third parties in the following circumstances:
- With service providers and partners who assist us in operating our Website and providing our services.
- When required by law or to protect our rights, users, and the public.
- With your consent or at your direction.
9. Breach Notification
In the event of a data breach that poses a real risk of significant harm to individuals, we will notify the affected individuals and report the breach to the Office of the Privacy Commissioner of Canada (OPC) as required by law.
10. Changes to This Policy
We may update this Privacy and Data Protection Policy from time to time. We will notify users of any significant changes by posting the new Policy on our Website and updating the effective date. Your continued use of the Website after such changes constitutes your acceptance of the revised Policy.
11. Contact Us
If you have any questions or concerns about this Privacy and Data Protection Policy or our data practices, please contact us at info@www.leaseconfirm.com
